RENTALS & PRIVATE EVENTS

Barns of Rose Hill offers an ideal setting to host your event! We have a variety of unique spaces available to rent by individuals, corporations, and nonprofit organizations for wedding ceremonies, wedding receptions, corporate events, meetings, workshops, fundraisers, family reunions, celebrations, holiday parties, and more.

Please contact Nathan Borger, Assistant Director, at (540) 955-2004 or nathan.borger@borh.org to discuss rental options, check availability, or to arrange a tour of Barns of Rose Hill facility.

Historic Barns with Modern Amenities

Experience the charm of two historic barns from the early 20th-century that have been respectfully restored and renovated into one unique building with modern amenities. Barns of Rose Hill features high lofted ceilings with the original barns roof lines complete with exposed wooden beams on the upper level, reclaimed barn wood on interior walls, wood flooring on the upper level and poured concrete floors on the lower level, sinks and counter space in the Upper and Lower Galleries, full climate control, and an elevator that offers accessibility between the lower and upper levels. Free parking is available.

Rental Options & Details

Great Hall at Barns of Rose Hill

GREAT HALL

  • 31’x 54’
  • High vaulted ceiling with original barn roofline, exposed beams, and slats. Wood flooring. Recycled wood interior.
  • Modern-style double barn doors at end of hall.
  • Equipped with sound system, digital projector, and retractable screen.
  • Perfect for wedding ceremonies, receptions, meetings, fundraisers, and parties.
  • Seats up to 150 with tables and no stage or 200 without tables and no stage.
  • Seats up to 175 theater-style with chairs but no tables.
Tia Maggio's Art Exhibit in Upper Gallery

UPPER GALLERY

  • 17’ 5” x 21’
  • High vaulted ceiling (highest point is 14’) with original barn roofline, exposed wood beams, and slats. Wood flooring.
  • Equipped with a sink and counter space.
  • Equipped with a TV with laptop hookup.
  • Perfect for receptions, parties, and meetings.
  • Seats up to 25 theater style or lecture style without tables.
  • Holds up to 25 cocktail style.
Opening Reception of Saving Place, Saving Grace Exhibit

LOWER GALLERY

  • 29’ x 43’
  • Ceiling height is 8’ 3” (Note: the ceiling is flat). Poured concrete flooring. Windows on the outfacing wall.
  • Equipped with a sink and counter space.
  • Perfect for meetings, workshops, celebrations, receptions, and parties.
  • Seats up to 50 with round tables.
  • Holds up to 50 cocktail style.

Please Note: Use of the Upper Foyer – the lobby area between the Great Hall and Upper Gallery – is included with a rental of Great Hall and/or Upper Gallery.

Upper Foyer Details: 28’ x 19.5’. Flat, wood slat ceiling. Wooden flooring. Recycled barn wood walls. Large windows on the outfacing wall.

Rental Rates & Fees

Prices effective as of January 2017. Subject to change.

Note: Use of the Upper Foyer is included in the rental rates for the Great Hall and Upper Gallery.

Individual & Corporate Rental Rates

  • $500 per Hour: Great Hall, Upper Gallery, and Lower Gallery
  • $350 per Hour: Great Hall and Upper Gallery
  • $150 per Hour: Lower Gallery Only
  • $75 per Hour: Upper Gallery Only

Note: A 9-hour minimum rental is required for weddings.

Non-Profit Rental Rates

  • $175 per Hour: Great Hall, Upper Gallery, and Lower Gallery
  • $125 per Hour: Great Hall & Upper Gallery
  • $50 per Hour: Lower Gallery Only
  • $30 per Hour: Upper Gallery Only

Note: A 9-hour minimum rental is required for weddings.

Fees

If rental exceeds 9 hours, a $50 fee is added to each additional hour’s rental price.

This will an additional $100 fee for use of any Barns of Rose Hill audio/visual equipment.  A Barns of Rose Hill-approved technician must be present during the event.

FAQs

There are many details to consider when planning your event. We’ve compiled a list of frequently asked questions and provided the answers to assist with your planning of a private event at Barns of Rose Hill.

What is included in the rental fees?

The use of space plus up to twenty 8 ft. rectangular tables, six 4 ft. round tables, and 200 chairs. We do not offer linens.

Note: The Renter is responsible to setup/breakdown of tables and chairs. Rented space must be returned in the condition it was found.

How can I reserve a rental space?

Please contact Nathan Borger, Assistant Director, at (540) 955-2004 or nathan.borger@borh.org for information about rental options and date availability.

How can I find out if my date available?

Please contact Nathan Borger, Assistant Director, at (540) 955-2004 or nathan.borger@borh.org for information about rental options and date availability.

Rentals will not be officially added to the Barns of Rose Hill calendar until we receive a signed contract and the initial rental payment.

What are the payment terms? When is a deposit due and how much is the deposit?

The initial payment (25% of total rental fee) is due upon signing of the rental contract. The remainder of the rental fee is due 30 days before the date of the rental. If the rental is less than 30 days before signing of contract, then the full rental fee is due upon signing of contract.

There is a $250 security deposit due the date of the rental. If Barns of Rose Hill facilities are returned in a satisfactory manner, then the security deposit will be returned to Renter within 10 days.

What are the payment terms? When is a deposit due and how much is the deposit?

The initial payment (25% of total rental fee) is due upon signing of the rental contract. The remainder of the rental fee is due 30 days before the date of the rental. If the rental is less than 30 days before signing of contract, then the full rental fee is due upon signing of contract.

There is a $250 security deposit due the date of the rental. If Barns of Rose Hill facilities are returned in a satisfactory manner, then the security deposit will be returned to Renter within 10 days.

What is the cancellation policy?

The initial rental payment is non-refundable. If the rental is cancelled by the Renter within 30 days of event date, Barns of Rose Hill may charge a $250 cancellation fee.

How long can you “hold” my date?

We can discuss available dates with potential Renters, but Barns of Rose Hill will not hold any dates. Any dates discussed with potential Renters are open to other events or rentals until a contract is signed and deposit has been paid.

How soon do I need to sign a contract to reserve the venue?

We ask that Renters sign a rental contract at least 30 days before the date of rental, but will do all we can to accommodate your rental on any available date you choose.

Do I need to purchase Liability Insurance?

Yes. The Renter shall supply Barns of Rose Hill with a certificate of liability insurance in the amount of $1,000,000 within 30 days of the event date. Most Renters get a one-day extension of their homeowner’s insurance.

What happens if a major event (i.e. storm, power outage, etc.) occurs when our event is scheduled?

If a rental must be cancelled due to reasons out of either party’s control, Barns of Rose Hill will work with the Renter to reschedule the event on a different date.

Is your facility accessible?

Yes! We have exterior wheelchair ramps from the parking lot to the building. The lower and upper levels are accessible via the elevator. We also have a wheelchair for guests available upon request.

There are several specially marked parking spaces designated for disability parking in the parking lot next door.

Do you have outdoor space for ceremonies and events? Can I get married in Rose Hill Park gazebo or outside the Barns?

The Town of Berryville owns and manages Rose Hill Park, located adjacent to Barns of Rose Hill. To use the gazebo or any outdoor space around the Barns, please contact the Berryville Town Office at 540-955-1099.

There is very limited outdoor space at Barns of Rose Hill, so tents or similar structures are not permitted on Barns of Rose Hill grounds.

What are the set up/breakdown policies? What do we do with trash after the rental?

The Renter is responsible to setup and breakdown of tables and chairs. Rented space must be returned in the condition it was found. A walk through/inspection will be conducted prior to and upon completion of the event.

Barns of Rose Hill will provide three large trash cans that use 55 gallon bags. Renter must provide the bags and remove the trash from the premises at the end of the rental.

Do you have a full kitchen?

No, we do not have a full kitchen for food preparation. Renters are free to use the premises to serve food that is pre-prepared. The Lower and Upper Galleries are equipped with a sink and counter space.

Can I prepare food there?

No, we do not have a full kitchen for food preparation. Renters are free to use the premises to serve food that is pre-prepared. The Lower and Upper Galleries are equipped with a sink and counter space.

Can I use my own caterer?

Yes. All caterers shall provide a certificate of insurance 30 days prior to the function. Please note that we do not have a full kitchen for food preparation. Caterers must bring prepared food.

Can I serve alcohol in the Barns during the time of my rental?

The Renter must obtain a Virginia Department of Alcoholic Beverage Control (ABC) banquet license if alcohol will be served. That license must be displayed in the Barns prior to bringing any alcohol into the building.

More information about obtaining a banquet license can be found on Virginia’s ABC website.

Do you have tables and chairs for receptions/events?

Yes. We have up to twenty rectangular tables (8’ x 2.5’, 29” height), six round tables (4’ diameter, 29 ¼”), and 200 molded plastic chairs. We do not offer linens.

Note: The Renter is responsible to setup and breakdown of tables and chairs.

Can I bring rented tables and chairs?

Yes, you can bring rented tables and chairs, but Barns of Rose Hill is not responsible for any rented equipment or furniture.

Am I required to hire an event-coordinator or can I decorate myself?

You are not required to hire an event-coordinator. We welcome Renters to decorate the facilities to their liking but all decorations or alteration to Barns of Rose Hill must be approved in advance.

No permanent changes may be made to our facilities. The use of tape, nails, tacks, staples, pushpins, or the like are strictly prohibited. No holes of any kind can be made in the floor, walls, or ceilings. Decorations must be free-standing or on tabletops. There shall be NO OPEN FLAME, including the use of candles, in Barns of Rose Hill. No signs, banners, balloons, or other exterior decorations shall be placed on Barns of Rose Hill without prior written permission.

Is smoking permitted on your premises?

Indoor smoking is strictly prohibited.

Can alcohol be taken outside?

Alcohol can only be taken outside under very specific conditions. The alcohol must stay on the porch which is located outside of the Great Hall. The porch must be roped off and have adequate signage posted that states “No alcohol beyond this point”.

Is there free parking?

Yes, free parking is available at the Clarke County/Town of Berryville Government Center parking lot located next door at 101 Chalmers Court, Berryville, VA 22611.

Can I have live music or band? Is there a stage? Do you offer audio/visual equipment rentals?

Yes, Renters are welcome to have live music for their events. Barns of Rose Hill has microphones, a state-of-the art sound system, lighting system, and digital projector that Renters may use during their event for an additional $100 fee. These can be used for DJs, live bands, slide shows, movies, etc.

There is a modular stage that the Renter may use. We have 10 stage sections (each section is 4’ x 8’, 16” high) that can be arranged according to the Renter’s needs. If the Renter plans on using the stage, Barns of Rose Hill staff must be informed in advance to ensure adequate time for setup.

There will an additional $100 fee if the Renter wishes to use Barns of Rose Hill audio/visual equipment. Use of Barns audio/visual equipment requires a Barns of Rose Hill-approved technician who must be present during the event. Usage must be pre-approved by Barns of Rose Hill staff so be sure to inform us about the Renter’s audio-video needs in advance.

We do not offer offsite audio/visual equipment rentals.

Note: All music must end by 11:00 PM to comply with Berryville’s town ordinance.

Do you allow companies/individuals to bring in their own audio/visual equipment?

Yes, outside companies or individuals can bring their own equipment.

Note: Use of any Barns of Rose Hill audio/visual equipment must be pre-approved by Barns of Rose Hill staff. There will an additional $100 fee if the Renter wishes to use Barns of Rose Hill audio/visual equipment. Note: Use of Barns audio/visual equipment requires a Barns of Rose Hill-approved technician who must be present during the event.

Can we drop items off before the event?

Yes, but only if our schedule permits. All drop-offs before the rental time outlined in the contract must be approved by Barns of Rose Hill staff.

Do we have to remove our personal and rented items after the event?

Yes, all personal and rented items must be removed after the event. All food and beverage must be removed at the end of the event.  Leaving behind of any items beyond the rental end time outlined in the contract requires Barns of Rose Hill staff approval.

Questions?
Please contact Nathan Borger, Assistant Director, at (540) 955-2004 or nathan.borger@borh.org to discuss rental options, check date availability, or to arrange a tour of Barns of Rose Hill facility.